Creating and Managing Custom Expense Groups & Costs

Overview

The built-in expense structure covers most scenarios, but you may have costs unique to your business. LinkSyncSell lets you build a fully custom expense structure on top of the defaults.

Creating a Custom Expense Group

1. Navigate to Pricing → Expense & Profit Calculator
2. Click the Expense Group button (top right of the table) and choose Add new
3. In the Add New Expense Group window, enter a name (required, up to 40 characters) and an optional description
4. Optionally add new Expense Costs or reassign existing ones into the group right from this window
5. Save and apply

Your new group will appear alongside the predefined groups in the table.

Creating a Custom Expense Cost

1. Click the Expense Cost button (top right of the table) and choose Add new
2. Name the cost and add an optional description
3. Assign it to an Expense Group
4. Choose which platforms it applies to
5. Set the calculation method (Fixed Amount, Percentage of a Reference Column, or Fixed Amount + Percentage of a Reference Column)
6. Save

Managing Custom Groups & Costs

All actions live in the two buttons above the table - Expense Group and Expense Cost. Open the relevant button to manage your custom items:

For custom Expense Groups you can:

• Rename the group
• Modify Descriptions
• Delete the group - its costs move to "No Expense Group" unless you also delete them

For custom Expense Costs you can:

• Rename the cost
• Modify Descriptions
• Reassign Expense Cost - move it to a different Expense Group
• Assign to Platforms - change which platforms it applies to, without recreating it
• Delete the cost

Predefined groups and costs (COGS, Labor, Platform Fees, etc.) can't be renamed, reassigned, or deleted - those options apply only to your custom items. If you don't use a predefined item, you can hide its column from the table using the column visibility controls; this only hides it from your view, it doesn't remove the cost.